A Brief Guide for Commercial Exporter/Importer




Indonesian government has set out procedures of licensing for certain goods of international trade before customs declaration. To export goods to Indonesia, Ukraine, Georgia, and Republic of Armenia exporters need to have a liable importer, which among others, should have an API (Importer Registry Number), IP (Importer Producer) or IT (Registered Importer), Import Permit (SPI) and Recommendations from respective Ministry.
There are largely two components in the licensing procedure of international trade, namely license (IP or IT) and import permit (SPI). Each license and SPI has its own validity period separately. Pre-shipment survey or survey upon arrival is often required and the survey report is listed as one of the requirements. Unloading ports are also restricted for some goods because of availability of facilities.
Requirements for licenses (IP or IT) consist of three types of documented information, they are:
a. Administrative certificates such as TDP (Corporate Registry Number), NPWP taxpayer Code Number), SIUP (Trade License) or IUI (Industrial Business License). These are certificates to verify eligibilities of importers.
b. Specific requirements regarding the import of the particular goods such as production plan, import plan and statement letters.
c. Recommendation letter from the goods controlling ministries, which are Ministry of Industry or Ministry of Agriculture. It may take some time to prepare for the application, and this type of documents should be prepared first in the series of procedures.
After getting IP license, importer will check the requirement of specific technical inspection before the shipment. Sanitary and Phytosanitary inspection (SPS) or other Technical Barriers to Trade (TBT) and restriction of unloading port may be stipulated in the regulation. With these requirements in mind, importers are expected to prepare the import plan.
After getting IT license, importer needs to have SPI which requires administrative and specific documents. Unlike IT, SPI is more specific to import. The requirements for SPI are more detail and the validity of SPI is by shipment, therefore it is shorter than that of IT. It is important to check whether pre-shipment inspections and port restrictions are applicable.
In the case of IT license, SPI is required before actual import. There are administrative requirements, other specific requirements and recommendations from related ministries to obtain an SPI. Most of IP do not require SPI.
Below is the list of Import Related Statement letters and other documents:
  • Statement Letter (Sugar): Statement Letter about acquisition of sugarcane from Sugarcane Farmers Association.
  • Statement letter (API-U): A sealed letter from owner that stated having a special relationship with the company abroad.
  • Evidence of Special Relationship: A document validated by Indonesian Embassy in foreign countries Special Relationship with a company abroad (for Producer Importer): contractual agreement to share control over an economic activity, company share ownership, company charter, agency/distributor agreement, loan agreement, or supplier agreement. This needs to be validated by Indonesia Embassy in the country of origin.
  • Statement letter (PI): Statement from API-P owner to do re-export, if certain industrial goods are imported not match with specified of goods in the Importer Producer.
  • Temporary Permit: Temporary Investment Registry Number.
  • Statement Letter (IP-Salt Consumption): A letter legalized by Industry District Agency that stated 50% production capacity procured from domestic salt producer.
  • Agreement Letter (IP-Salt Consumption): Copy of cooperation agreement letter between domestic salt producer and importer, legalized by Industry District Agency.
  • Sales Contract (IT-Horticulture): Evidence of horticulture products sales contract with at least with 3 (three) distributor for at least 1 (one) year.
  • Horticulture Distributor (IT-Horticulture): Proof of experience as horticulture distributor at least 1 year.
  • Statement Letter (IT-Horticulture: Sealed statement letter that stated the Horticulture Products will not sell directly to consumers or retailers.
  • Statement Letter (IT-White Plantation Sugar): Statement letter from Sugar Association that stated 75% of sugar cane procured from the domestic farmers.
  • IT-Salt Industry use: Sales contract with industrial company that stated the salt use for supporting material in the production process.
  • Distribution License (IT-Multifunction color printer/copier): A letter from foreign principal of color multifunction machine, color photocopying machine, and color printing machine certified by Embassy of Indonesia and a competent Notary Public.
  • Product Specification = Brochure, leaflet or other information about product specification.
  • Appointment Letter of Alcohol: Letter from 20 (twenty) brand holder or factory to assign the importer to distribute their products. This letter should be validated by a Public Notary and Indonesian Embassy in the country of origin.
  • Statement Letter of Alcohol: A written statement from the manufacturer of goods or representatives of the brand holder that assigns the importer to be the distributor in Indonesia. This letter should be legalized by Indonesian Embassy in the country of origin.
  • Agreement Letter: Agreement of cooperation with Sub Distributor, Direct Seller or Retailer of Alcoholic Drink for minimum of 6 (six) provinces
  • Domicile Letter: A document to show the location of business entity by ownership of the location or lease agreement.
  • Pesticide Registration: Approval of pesticide from the Ministry of Agriculture in the form of trial recommendation, temporary registration or permanent registration.
  • Import Realization Report: A report of quantity of goods that has been imported by importer as stated in the import permit or import license.
  • Import Control Card: A form of import monitoring sheet that consist of import data such as Import Declaration Number (PIB), Amount of commodity import, and remaining amount of commodity allowed to be imported. This form will be valid if it is legalized by Customs and Excise officer at the entry port.
  • Business License: Business license related to the air or sea transportation.
To be able to export to Ukraine, Georgia, dan Republic of Armenia, Indonesian exporters need to have Export Licenses (ET). There are general provisions of export by 13/M-DAG/PER/3/2012, in which export of goods are grouped as follows:
(1) Exportable Goods
Individual needs to have NPWP (Tax Payer Identification Number) and other documents specified by regulation to export; while business entities need to have SIUP (Trade Business License), TDP (Company Registration), NPWP and other documents specified by regulation.
(2) Restricted Goods
Institution or business entities should have ET (Registered Exporter), SPE (Export Permit), LS (Surveyor’s Report), COO (Certificate of Origin) and other documents specified by regulation to be able to export restricted goods. In most cases ET requires SPE at times of actual export.
Coffee, rubber, iron wood, cow or buffalo, fertilizer, gold, silver and mineral products exporters can only export after obtaining SPE.
Below is the list of export-related specific documents requirements:
  • Inspection Report: Inspection Report by the Export Verification and Monitoring Team of Swallow Nest.
  • Quota Certificate: Certificate that explains Exporter Identity, HS Code, Amount
  • Export Contract.
  • Statement Letter (for Urea Fertilizer): A letter from exporter to state that the exported urea fertilizer is not subsidized by government.
Economic Affairs
Embassy of the Republic of Indonesia in Kyiv, Ukraine, accredited for Georgia and Republic of Armenia
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